This section is the Terms And Conditions that apply to your interactions with Churchtown Institute, including when you visit the website (www.cibht.ie), browse, make enquiries, ask for a service or advice e.t.c.
You must read these Terms And Conditions carefully. Whenever you interact with Churchtown Institute you are confirming that you have read, understood and agreed to these Terms And Conditions.
The terms ‘We’, ‘Our’ and ‘Us’, shall mean Churchtown Institute/Beauty Board/ Aesthetic Clinic and individual therapy practitioners. The terms ‘You’, ‘Yourself’ and ‘Your’ refer to you, the student, or applicant for our professional training institution.
You are very welcome to Churchtown Institute and the Churchtown Institute website.
We are a proud member of The Career Makers.
The Career Makers is made up of:
Also working from our address in Churchtown are individual therapy practitioners
Accessing our Site
We cannot guarantee that our Site will operate continuously or without interruptions or be error-free. You must not attempt to interfere with the proper working of our Site and, in particular, you must not attempt to circumvent security, tamper with, hack into, or otherwise disrupt our Site or any computer system, server, router or any other internet-connected device.
You are responsible for ensuring that your computer system meets all relevant technical specifications necessary to use our Site and is compatible with our Site. You also understand that we cannot and do not guarantee or warrant that any content on our Site will be free from infection, viruses and/ or other code that has contaminating or destructive properties. You are responsible for implementing sufficient procedures and virus checks (including anti-virus and other security checks) to satisfy your particular requirements for the safety and reliability of data input and output.
We reserve the right, in our discretion, to withdraw, suspend or modify our Site or certain features or parts of our Site with or without notice to you, where we have reason to do so. There may also be times when our Site or certain features or parts of our Site become unavailable, whether on a scheduled or unscheduled basis. You agree that we will not be liable to you or to any third party for any withdrawal, modification, unavailability, suspension or discontinuance of our Site or any service available on or through our Site.
Using our Site
You must use our Site and the information available from our Churchtown Institute Site responsibly. No such information may be used for or in connection with any unlawful, immoral or anti-social purpose, or in a manner which is or may be damaging to our name or reputation.
Intellectual property rights
All content on our Site including but not limited to text, software, photographs and graphics is protected by copyright. We, or our licensors, own copyright and/or database rights in the selection, coordination, arrangement and enhancement of such content, as well as in the original content. Except as expressly set out in these Terms and Conditions, nothing in these Terms and Conditions shall give you any rights in respect of any intellectual property owned by us or our licensors. You shall not assert or attempt to obtain any such rights and you shall not use, copy, reproduce, modify, publish, transmit, participate in the transfer or sale of, create derivative works from, or in any way exploit, our name, trade marks, logos or other proprietary marks, or any of the content of our Site, in whole or in part, except as provided in these Terms and Conditions.
Our liability
Although we hope our Site will be of interest to users, we accept no liability and offer no warranties or conditions in relation to our Site or its content, to the fullest extent such liability can be excluded by law.
There is no limit to what we and the people who provide our services will be liable for if someone dies or is injured because of our negligence or because we have committed fraud.
Governing Law and Jurisdiction
These conditions make up the whole agreement between you and us in how you use our Site. If a court decides that a condition is not valid, the rest of the conditions will still apply.
The laws of Ireland apply to your use of our Site and these conditions. We control our Site from within the Ireland. However, you can get access to our Site from other places around the world. Although, these places may have different laws from the laws of Ireland, by using our Site you agree that the laws of Ireland will apply to everything relating to you using our Site and you agree to keep to these laws. We have the right to take you to court in the country you live in.
Application
All students must complete an application & health questionnaire form, which will be kept on the office file. If your health changes throughout the year, you must inform your tutor and update your health form.
Email Account
All students must have an email account and ensure that your email address is on file in the office. You will receive constant updates and notifications via email through the duration of your course.
Facebook Updates
It is essential for all students to follow Churchtown Institute on Facebook keep up to date activities, news and events.
Fees and Charges
Portfolio corrections or practical assessments required after the final date of class will incur extra tuition fees of €50 per item.
Refunds are granted in the following circumstances
1. If a refund is requested within 14 days of booking a course
2. If a course is cancelled by The Churchtown Institute (CIBHT)
3. If an International student is refused a Visa to study in Ireland
Please note the following, That;
1. Refunds are processed within 30 days upon receipt of the refund form
2. These T&C's meet the guidelines of the new National Consumer Regulations June 2014
3. Learners who apply for a refund that do not meet the conditions for a refund but who do meet the conditions of a deferral will be granted a deferral with the appropriate deferral conditions attached.
Deferrals:
A deferral application fee of €100 must be submitted with your completed deferral application form, this fee is refunded if the deferral is not granted. If the fee does not accompany the application, the application will be returned to the sender with a request for the appropriate fee to be included. Learners seeking a deferral must meet one of the following conditions;
Unavailability of Course Compassionate and Compelling Circumstances as follows;
Paperwork to accompany the request for a deferral should include medical certificates, death certificate of family member, Garda or psychologists report.
You must have paid the full course fee before you can apply for a deferral
VTCT Certification
Upon complication of all aspects of your qualification you will be able to receive your certification; this will be ready for collection at the October Graduation ceremony.
Due to a number of lost documents Churchtown Institute will not be in a position post out certification in general mail, if you do not attend the graduation please arrange to have certificate collected from the college. Certificates not collected within 30 days from course completion will occur an additional fee (please see fees and charges)
Internal Student Transfers
Students cannot transfer to another course at will. Students who wish to leave one course to join another should arrange a meeting with the Office.
Withdrawals/ Deferrals
If you are thinking of leaving your course (permanently or not) for any reason, you must remember that it is very important not to just “drop out”. If you leave your course in the right way, a suitable resolution may be arranged.
The first thing to do is to talk to your course tutor or Head of Department. A meeting will be arranged to advise you on the regulations covering the course fees and on any other implications of leaving the course.
If you decide to leave you must do so by writing a brief letter to the Office giving the date of your last attendance in college and fill in a Course Withdrawal Form.
Should the student fail to complete the course full fees remaining are due and payable to Churchtown Institute.
Probation
Probation may be defined as a period of varying length during which students and their work are under particular scrutiny in order to establish their capacity to complete the course satisfactorily. The purpose of putting a student on probation is to warn the student of an unsatisfactory level of achievement and thus to improve the quality of the student’s performance.
A student may be put on probation for any of the following reasons:
No Smoking Regulations
The No Smoking regulation came into force with effect from 29th March 2004. As a result no smoking is permitted in any part of Churchtown Institute. This includes directly outside the main street endurance. These are strict regulations and must be adhered to by all staff and students.
Security
Personal items should not be left unattended. It is always better to be safe than sorry – take care of your belongings and please leave expensive items at home! Churchtown Institute will not take any responsibility for any items/valuables belonging to learners, lost , stolen or damaged while attending courses.
Churchtown Institute external doors must be kept closed at all times, it is your responsibility to close the door after you enter or exit the building and after your “client” does the same.
Mobile Phones
Uniform Policy
General
EQA AND IQA Sampling
First Aid & Accidents
It is important to know the first aid experts within your Department. Most of the Tutors and Head of Department will have been on a first aid course. You should also note where the first aid kit is located within your Department. A first aid kit is available at all times from reception. All accidents, however minor, must be reported immediately and recorded in the Accident Report Book. The Accident report book and first aid kit are located at reception.
Fire Drills & Procedure
A fire drill is conducted each term. On hearing the fire alarm you should leave your area immediately and go to the appointed meeting place.
There are 4 fire points within Churchtown Institute:
At the main Door. At the window in reception, In the clinic classroom one and two There are 2 types of fire extinguisher:
1. Foam for wood, paper, textiles etc, and flammable liquid fires
2. CO2 for electrical and flammable liquid fires
If you discover a fire:
Class Times
Norms of Behaviour
Churchtown Institute sustains commitment to quality in teaching, learning; emphasises the value of honesty, integrity, commitment, engagement and achievement; and emphasises commitment to equality, and to dignity and respect for all members of Churchtown Institute. As a consequence all members of Churchtown Institute are expected to act responsibly at all times, to observe and abide by the Regulations not to engage in any activity which might bring the good name of Churchtown Institute into disrepute.
Course Attendance
Students are required to follow the course of studies for which they have registered. Students should be aware that 100% attendance is required on the basis of continuous assessment and a requirement of examination bodies. Students who are absent owing to illness are required to submit a doctor’s certificate for absences of more than two consecutive working days. Students are requested to arrive approximately 10 minutes prior to their class start time. Lateness is not acceptable as it causes disruption to the class and will negatively affect your fellow students. Absent students are requested to notify Churchtown Institute by phone prior to their class start time. Texting or notifying another student of your absence is not acceptable. Excessive absenteeism may result in disciplinary action or course referral or may require the student to repeat the course or certain modules. This inevitably will incur extra cost. Students are requested to take holidays outside of term time. Students may experience a range of serious and unanticipated difficulties, which adversely affect their ability to study, complete assessments or attend their required classes and other learning activities. Normally such circumstances will include serious illness, hospitalisation, accident, family bereavement or other serious personal or emotional circumstances. Churchtown Institute has a policy and procedure to consider such extenuating circumstances and is available through the Head of Department.
Student Conduct in Class
Should any student, during classes, or while engaged in practical work, work experience, seminars or any other academic work, be responsible for any breach of good conduct or discipline, or fail to obey instructions from any member of staff, or breach any regulations, such a member of staff may require the student to withdraw from the particular class or activity; the staff member, if they shall think fit, may bring the matter to the notice of the Head of Department and disciplinary action may ensue.
Work Experience & Salon Placement Programmes
Students gain work experience as part of their training through the commercial Churchtown Institute /Salon. This is a requirement of your course to reach commercial industry standards. This work experience can be recorded on student’s CV and a reference will be issued on behalf of each participating student.
Student conduct on Work Experience
Where students obtain professional experience or work experience at a professional practice (referred to below as "the host institution"), they should be aware of all relevant policies.
Students registered to such programmes should observe the following code of conduct:
For the purpose of enforcing this code, Churchtown Institute shall be entitled, but shall not be obliged, to investigate any complaint against a student arising from any alleged misconduct while on placement or any alleged failure to comply with a host institution's traditions, regulations or codes of conduct and, following the appropriate disciplinary procedures, Churchtown Institute may impose a penalty in respect of such misconduct or failure to comply with a host institution's traditions, regulations or code of conduct as a breach of the Student Code.
Graduation
The CHURCHTOWN INSTITUTE annual Graduation Ceremony will take place in on the third Sunday in October. This is a very special day to mark your successful year of study and the beginning of a very rewarding career. Tickets for your Graduation will be available from August. Please note all Diplomas will be ready for collection from graduation date and not before; except by special arrangement.
Damage to Property
Students are required to make good to the satisfaction of Churchtown Institute any damage or loss which they intentionally cause to any property of Churchtown Institute or for any such loss or damage which arises as a result of their being reckless or negligent. Students are similarly required to make good any damage or loss which they cause to the personal property of any other student or member of staff
Support meetings with Tutors
From time to time students may wish to discuss some topics or issues with their tutors/ Head of Department in private. Churchtown Institute encourage communication between all students and staff to help to promote a successful training, working and learning environment. Churchtown Institute do request that all students appreciate that Tutors work to a very tight schedule. All meetings therefore must be pre-arranged & booked in the diary, with your tutor/ department head, either in person, by email or phone.
Data Protection
Churchtown Institute takes its responsibilities with regard to the management of the requirements of the Data Protection Act 1988 & 2003, and subsequent amendments, very seriously. This document provides the policy framework through which this effective management can be achieved and audited. Churchtown Institute recognise that in order to carry out our services, we must collect personal data relating to the usage of our systems by our clients and their users
"Personal data" means any information relating to a living individual from which that individual may be identified (including, for example, their name or address) Churchtown Institute will manage any personal data in accordance with the Data Protection Act 1988 & 2003 and other related legislation, in whichever manner that such data is collected, recorded or used (whether on paper, databases, emails, CCTV or telephone records, or recorded by any other means). The complete version of the Churchtown Institute data protection policy can be downloaded here
Alcohol & Drugs Policy
While Churchtown Institute accepts that alcohol consumption in our society is legally and culturally normative, Churchtown Institute have a zero tolerance policy in place in relation to alcohol. Disciplinary action will be taken for anyone found to be under the influence of alcohol or drugs while attending class, seminars, work experience, work placement or any other events or duties on behalf of Churchtown Institute. Disciplinary actions will also be taken where the effects of alcohol/drugs consumption is having adverse effects on a student’s work and performance.
Research suggests that patterns of consumption amongst younger drinkers may involve binge drinking, carrying with it a particularly high risk of behavioral and health difficulties, whilst regular consumption of even moderate amounts of alcohol may create a health risk.
Research has identified the following alcohol related problems:
Breaches of Discipline
Any act or omission, which affects adversely the rights of any other member of Churchtown Institute or which disrupts the orderly and responsible conduct of any Churchtown Institute activity, or which violates any Churchtown Institute regulations, shall constitute a breach of discipline. In particular, and without prejudice to the generality of the foregoing, the following are examples of offences:
Disciplinary Procedure
Grievance Procedure
CHURCHTOWN INSTITUTE Policy on Dignity and Respect, Summary
Churchtown Institute is committed to providing all of its students and employees with an environment free from bullying and harassment. Harassment of others by members of Churchtown Institute – staff or students – will not be tolerated. This policy applies to students and staff both in Churchtown Institute and at Churchtown Institute associated locations and situations.
Definition of Bullying/Harassment
At CIBHT, bullying/harassment is defined as ‘repeated inappropriate behaviour, direct or indirect, whether verbal, physical or otherwise, conducted by one or more persons against another or others that could reasonably be regarded as undermining the individual’s right to dignity at their place of study/work’. An isolated incident of the behaviour described in this definition may be an affront to dignity at study/work but as a once off incident may not be considered to be bullying. Bullying puts at risk the safety, health and welfare of people at their place of study/work.
Definition of Sexual Harassment
Sexual harassment is any form of verbal, non-verbal or physical conduct of a sexual nature that could reasonably be regarded as violating a person’s dignity and creating an intimidating, hostile, degrading, humiliating or offensive environment for the person. A single incident may constitute sexual harassment.
The intention of the perpetrator of the harassment or sexual harassment is irrelevant, the effect of the behaviour is what is important.
Equal Opportunities Policy
In relation to all aspects of employment, training and services Churchtown Institute has an equal opportunities policy. Access to all Churchtown Institute courses is open to all, regardless of gender, age, racial origin, nationality, creed, sexual orientation, marital status, employment status or disability .Everybody is treated in the same fair manner and will not be discriminated against as per Equal Status Act 2000.
Policy on course completion & referrals
It is the policy at Churchtown Institute that all students must complete their course of study by the stated end date of their selected course. This includes but is not exclusively: all online assessments; task sheets; home assignments; case studies; report sheets; log sheets; related portfolio work; practical work; written assessments; practical assessments, work experience, Salon placement and any other work required for the qualification as directed by their Tutors.
It is the responsibility of the student to ensure that all work is completed as directed by their Tutors. Deadlines and guidelines are issued to facilitate this procedure.
It is vital to understand that any student that does not complete their course work as directed by their Tutors, to the standard required by the Awarding Body by the course end date, will not be ‘signed-off’ or gain their qualification. This is known as being ‘Referred’.
Where a Student is ‘referred’ on any element of their course work by the end date of the course, the student will have to repeat course modules or apply for an extension.
Repeating a course Module or getting an extension will incur extra costs in relation to training, assessment and course sign-off as required.
Costs will reflect the workload involved.
In the case where extensions are requested beyond the course end date; an additional charge of €50 per item will apply. An ‘Item’ being a single practical assessment, a single submission of paperwork or any other singular action required.
Cut Off Points
The cut-off point for course completion is the final date of the selected course.
The cut-off point for extensions is 2 months from the final course date.
Educational supports at CIBHT
Students with Specific Learning Difficulties (e.g Dyslexia, Dyscalculia,) should bring a copy of their Educational Psychologists Report, clearly stating that the student has a specific learning difficulty. This report must have been written within the previous five years.
All other students should have their disability verified by a medical consultant/specialist and you should bring a recent report from your medical consultant/specialist with you when you meet the Student Support Officer.
Please note that if you do not have an assessment report, you must discuss your learning difficulties with your Tutor / Department Head. You must complete a Learning Difficulty Report.
The purpose of the report and tutor discussions is to assess the likely support which the student might require for his/her academic studies.
The report should outline the following:
Student Salon & Assessment Days
It is the aim of Churchtown Institute that during training you will gain experience as a professional therapist or stylist in a Realistic Working Environment. This will be achieved in normal class time, assessment days and the Churchtown Institute Professional Student Salon. This is an integral part of your qualification, failure to attend and participate in, Salon Days can result in a referral.
It is the duty of all students to promote and encourage the general public, family & friends to avail of these reduced rate treatments offered in our Student Salon. A Price List is available at the Salon and from your tutor. Promotion is through Facebook & other social media.
Assessment Days
You will be assessed on each practical skill at least 3 times throughout the course. These will be called formative and summative assessments & will take place during normal class time and on selected EV’s.
Models will be required as part of your training. You will have responsibility to provide models throughout your training. If this is not possible Churchtown Institute will try to source models through Facebook & other social media.
Health, Safety & Hygiene
Drinking water will be supplied during classes and facilities will be provided for tea and coffee during breaks. Students are requested to wash their own cups and cutlery, and to keep the training and kitchen areas clean and tidy
In the Salon students are responsible for their own work area. Students must ensure they leave their workspace, as they would like to find it.
Workspace must be left clean and tidy
Vacuum & mop floors
Waste bins must be emptied
Any spillages must be cleaned up, so as to avoid accidents
You should always check that your electrical equipment is not damaged or broken and that wires are not exposed. Electrical equipment should be plugged out when not in use.
All stock must be cleaned & returned to the stock cupboard
Any equipment used must be cleaned thoroughly and stored safely ready for use
Any damages or faulty equipment must be brought to the attention of your Tutor.
Bins must be brought to the bin store.
Recycling materials to be put into the recycling bin only
For each practical / salon class, a Salon Manager will be appointed.
We recommend that all students complete a First Aid course before the end of their academic year / course.
It is imperative that while working in the student salon and with clients that all Health & Safety guidelines are adhered to.
You must maintain standards of professionalism as in a real working environment. All information obtained from clients is private & confidential and must be held on secure file. Payment must be received for all treatments and receipts issued at reception. Further appointments can also be made at this time.
Your Portfolio: Building Evidence of Course Work
All students must build a Portfolio throughout the duration of the course. This will be an A4 lever arch file containing all completed work: Home Assignments, Tutor Feedback, Evidence of practical work, Assessments, Audio-Visual materials etc.
Home Assignments, client consultations, case histories, task sheets and other paperwork are evidence of your knowledge and understanding.
All work should be presented in a professional manner - neat and legible. Typed work is preferred where possible.
Students can submit audio-visual work if required/preferred. This must be discussed with your tutor for clarification.
When presenting Home Assignments, your name, the name of the course and assignment number should appear at the top of the page. Pages should be numbered
You should write the question number, and then the question itself followed by the answer.
If the assignment is hand written it should be presented on lined paper with a margin, please only write on one side of the paper.
You will be given written assignment feedback.
On some occasions you may need to make corrections or additions to an assignment. This will be deemed a referral. In this case please re-present the assignment, along with the feedback form and the original.
Unless otherwise stated, you can be referred on a particular assignment twice only. The third submission must reach the standard required.
Deadlines are set for completion of all written work. These deadlines should be strictly adhered to. Work will only be accepted late if a formal request had been made for an extension of that deadline.
Students must submit work on the due date given, work not submitted on time will not be handed back within 14 days; corrections handed in bulk at end of course will incur a fine. Throughout the year there will be periodical reviews of your portfolio by your Tutor. There are specific ‘tasks’ or ‘performance criteria’ that must be met in order for your portfolio to be passed. Your Tutor will give you feedback after each review to help you complete your work to the required standard.
Assessment Process for VTCT Qualifications
VTCT qualifications are competency-based qualifications.
The aim of this document is to explain the assessment process to you in the simplest terms possible.
There are 5 main roles in the assessment process:
1. The Tutor
2. The Assessor
3. The Senior/Support Assessor
4. The Internal Verifier (IV) now - IQA Internal Quality Assurance
5. The External Verifier (EV) now - EQA External Quality Assurance
In the majority of cases at Churchtown Institute your tutor is your Assessor. All assessors are nominated by VTCT; they have a recognised teaching diploma, and commercial experience, and have completed a formal assessor-training programme enabling them to gain the VTCT Assessor Award.
The Senior or Support Assessor is a senior tutor within the training centre. This person is there to support and help a new assessor with assessment decisions.
The assessors decision cannot be overturned by anyone except an IQA Internal Verifier, whose role is basically to check and make sure that all the assessors judgements are standardised, accurate and legitimate. The Verifier is at the heart of the quality assurance of competency based qualifications, both on behalf of the Awarding Body and within the quality and management systems of the training centre.
The EQA External Verifiers job is check that the Internal Verifier is maintaining standards, so as to ensure that all qualifications issued by the awarding body are of the same standard the world over!
Assessments
During your course you will be continuously assessed for both practical and theory aspects of your subject. There are 2 main types of assessments: Formative assessment: done on an on-going basis throughout the course. This is for the purpose of assessing your ability/knowledge, giving feedback to you and identifying problems, giving corrective advice etc. Summative: done at the end of a course or module. These are final assessments where you are expected to be 100% competent. You will have a minimum of 3 summative practical assessments and 1 written summative assessment for each course/module. Written paper pass: 70% plus corrections.
At this time VTCT do not give percentages, credits, honours or distinctions, it is simply competent or not yet competent.
Record of Assessment Book: All registered students will receive a VTCT Assessment Booklet. This will be used by all students and tutors to record your competency for units for your specific qualification.
VTCT qualifications are based on continuous assessment and you must show your ability to perform certain activities to levels of performance expected in employment.
You must bring your assessment booklet with you to every class and fill in relevant sections on an on-going basis.
Performance Criteria: Every unit outlined in your assessment book for your qualification has a number of Performance Criteria that you must be able to do competently and consistently. You will be assessed on each PC in practical terms. Over time, you must show competence in all PC’s.
Range Statements: Throughout your course, you will have to show evidence of carrying out these performance criteria across a broad range of conditions. These Range Statements will prove that you are confident and capable of carrying out the treatments with a wide range of clients under a wide range of varying conditions.
Knowledge & Understanding:
Each unit has details of underlying knowledge that is essential to your qualification. You will demonstrate your knowledge & understanding through written/oral questions, special projects and assignments.
Evidence Type: You can provide evidence of having done these Performance Criteria and covered all of your Ranges in a number of ways. You can:
All evidence must be valid, authentic, current, reliable and sufficient. All evidence must be relevant to Performance Criteria and Range Statements.
Portfolio
During the course you will build a portfolio, which is a collection of your evidence. Evidence must be: valid; authentic; relevant to performance criteria and ranges; current; reliable and sufficient.
You will not be signed off on a course/module until your portfolio is presented in a complete state and is marked as competent work. Your tutor/assessor will appraise your portfolio on a regular basis throughout your course. All paperwork, home assignments, case studies, etc. must be presented for marking according to the deadline set, and all work must be amended where necessary before your portfolio will be passed as complete.
Assessment Appeals Procedure for VTCT Qualifications
If a candidate disagrees with or has a complaint about an assessment decision they have the right to appeal. Churchtown Institute have a set appeals procedure that must be followed.
The aim of this document is to explain the appeals procedure in the simplest terms possible.
In the event that you wish to appeal, the steps you must follow are:
Practical Assessment
1. Contact your assessor and arrange to meet with them to discuss the assessment. If you are still not happy with the outcome:
2. Send the assessor a letter outlining your complaint. Your assessor will reply to you in writing within 1 week. If you are still unhappy:
3. You may A) Request to be reassessed by another assessor or to have another assessor look at the documentation or B) Request the Internal Verifier makes a decision as to your complaint or appoint another assessor to observe you.
Written Assessment
If you are referred on final summative assessment and you have a serious complaint, you can request an external panel of appeal. All costs for the external panel will be passed to the candidate.
Individual Practitioners
Standard Terms for Cosmetic Dermal Fillers & Plasma Treatment as supplied by Individual Practitioner (Odel Grant)
Standard Terms for Cosmetic Plasma Treatment’s & Mesoskinline as supplied by Individual Practitioner (Aiden Kelly)
Change of Terms and Conditions
We reserve the right to change these Terms and Conditions from time to time without prior notice by changing them on our Site.
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